Lower sustainable licensing costs
Current licenses, user roles, entitlements, and access requirements are compared to identify unnecessary spending without limiting required operations.
Turn complex Microsoft licensing into a clear, cost-effective plan
Xpand helps Microsoft partners compare Business Central licenses with actual user roles, access requirements, system usage, and future business plans. The result is a practical optimization roadmap that identifies avoidable costs, licensing risks, and opportunities to use existing Microsoft entitlements more effectively.
Make confident licensing decisions before the next renewal
Business Central licensing can become difficult to manage as users, responsibilities, environments, integrations, and Microsoft services change. Licenses that were appropriate during implementation may no longer reflect how employees use the system today. At the same time, assigning cheaper licenses without reviewing permitted activities can create access problems or licensing exposure.
Xpand measures the current speed of critical Business Central processes, including posting, pages, reports, job queues, integrations, and background tasks.
Benefit: Creates an objective baseline for identifying bottlenecks and measuring improvement.
Processor, memory, storage, network, service configuration, and available telemetry are reviewed according to the customer’s deployment model.
Benefit: Reveals capacity limits and configuration issues affecting system performance.
Where the deployment model permits, Xpand examines queries, blocking, indexes, database growth, table activity, and data-access patterns.
Benefit: Identifies database bottlenecks behind slow or unstable processes.
Custom AL code, extensions, event subscribers, filters, calculations, job queues, APIs, and integrations are analysed to locate inefficient execution paths.
Benefit: Shows exactly which technical components require optimization.
Xpand prioritizes quick wins and longer-term improvements, supports implementation where required, and compares results with the original baseline.
Benefit: The partner receives clear root causes, practical actions, and evidence of measurable improvement.
Turn licensing complexity into customer value by Xpand
Identify unnecessary costs and licensing risks while strengthening your role as a trusted advisor
Do you recognize this customer case?
A licensing audit may be needed when:
License costs keep increasing
Subscriptions have accumulated over time without a complete review of current users and responsibilities.
Full access is assigned by default
Users receive broad licenses even when they perform only limited or occasional activities.
User roles have changed
Employees moved between departments, left the company, or gained new responsibilities, but assignments were not reviewed.
Shared-device scenarios are unclear
Warehouse, shop-floor, or operational employees use shared devices, but the current license model may not reflect this.
A renewal or migration is approaching
The partner needs reliable recommendations before renewing subscriptions, moving to Business Central SaaS, or changing the solution scope.
Who we work with
Onboarding and process
From license data to an actionable optimization plan
Define the scope
The customer’s deployment model, user structure, renewal timing, Microsoft services, and key licensing questions are clarified.
Collect the baseline
Available subscription, assignment, user-role, permission, environment, capacity, and usage information is gathered.
Analyse requirements
Current licenses are compared with the activities users need to perform and the applicable Microsoft licensing terms.
Model alternatives
Xpand prepares realistic optimization scenarios and assesses their savings potential, limitations, risks, and dependencies.
Deliver the plan
The partner receives the findings, role-to-license matrix, recommendations, and prioritized implementation roadmap.
Support implementation
Where agreed, Xpand can help apply approved assignment, access, permission, or configuration changes alongside the partner.
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Frequently asked questions
Find answers to common questions about our services and solutions
Still have questions? We're here to help!
What does the Business Central license audit cover?
The final scope depends on the customer environment. It can include subscriptions, user assignments, job roles, access requirements, permissions, shared-device scenarios, environments, storage capacity, Microsoft 365 access, and relevant add-ons.
Can Xpand review both Business Central Cloud and on-premises licensing?
Yes. The assessment approach differs because SaaS and on-premises licensing models have different commercial and technical considerations.
Does the audit guarantee savings?
No universal percentage should be promised. Savings depend on the current license structure, user roles, contract terms, and whether assignments are already well optimized.
Does the audit certify Microsoft licensing compliance?
The service provides an expert assessment and recommendations based on current Microsoft documentation and the information supplied. It should not be positioned as a legal certification or formal Microsoft compliance audit.
Can Team Members replace full Business Central licenses?
Only when the user’s required activities fall within Team Members use rights. Permissions cannot expand the functionality permitted by the assigned entitlement.